I despise make work jobs. E-mails back and forth to schedule a time to talk is just tragic and makes me want to cry. So I decided to eliminate that craziness with the use of an auto scheduler. Here is an article I found from Zapier that does a great job of summarizing what is available in auto schedulers. Finding a time that works for everyone can be a losing battle of long email strings and accidental double-bookings. At WIBN | Mentor Her Biz we use Youcanbook.me
Scheduling a meeting time shouldn’t be hard. Fortunately, there are dozens of online meeting scheduler apps available—each with pros and cons— and while some work with a range of calendar applications, others are narrowly focused to just one or two. What they all have in common is that they’re a lot easier than playing email tag.
What Makes a Great Meeting Scheduler?
Ideally, a meeting scheduler works with a range of calendar apps, such as Google Calendar, Outlook and iCal, but those full-featured schedulers are few and far between.
The best app, then, is the one that’s compatible with your calendar, but doesn’t limit your guests, either— you can’t control which calendar service your guests are using, so it’s better if your meeting scheduler doesn’t assume invitees are using a specific calendar app. Bearing this in mind, many of the scheduling apps that we discuss will be dependent on a specific calendar service, but your guests will have more options when responding to your requests and adding your events to their own calendars.
When choosing apps, we looked for a range of meeting schedulers that provide extra functionality beyond just creating event invites. While many of the apps double as conversion tools that set appointments with potential clients or manage online registrations for things like workshops and classes, the focus of this list is on schedulers that make easier to connect with your colleagues.
The Best Meeting Scheduler Apps
|Assistant.to||Individuals using Google apps||Free|
|Boomerang Calendar||Groups using Google Apps||Free; Beta|
|Doodle||Deciding on a meeting time||Free with ads, premium features from $39/year|
|Calendly||Recurring appointments||Free; Premium features from $8/month|
|Vyte.in||Hands-off Google Calendar scheduling||Free; Beta|
|Meet-O-Matic||Coordinating large teams||Free; Advanced Edition for individuals from $19.99/year; Workgroup Package for 10 users $99/year|
|Meetin.gs||Meeting preparation||Free 30-day trial; Pro subscription $12/month, $129/year|
|ScheduleOnce||Link-based group scheduling||From $5 per user per month|
|YouCanBook.me||Accepting appointments with Google Calendar||Free for an individual account, from $16 per month for premium-level accounts|
|Appointlet||Seamless Google Calendar scheduling||From $15 per month for one user, from $45 per month for shared accounts|
|Congregar||Guests with flexible schedules||Free|
|Google Calendar||Businesses using Google apps||From $5 per user per month|
|X.ai||Personal assistant with artificial intelligence (Coming Soon!)||Currently in private beta|
|World Clock Meeting Planner||International teleconferences||Free|
|Pick||Comparing Google Calendars||Free|
|Rally||Voting on meeting times||Free|
|Meet by Sunrise||Super-Fast Scheduling In Any Mobile App||Free|
|Xoyondo||Polling your Attendees||Free|
|Meekan||Scheduling with Slack||Free|
|WhenIsGood||Signup-Free Scheduling||Free, $20/year for ad-free invites|
|World Meeting Time||Visualizing timezones||Free, $5/mo. for saving meetings and contact info|